Enhancing Student Learning with Device Refresh: A Guide for K-12 District IT Directors

In the dynamic world of educational technology, ensuring that K-12 students have access to reliable, up-to-date devices is paramount for an optimal learning experience. Device refresh, a process in which IT technology teams evaluate and replace outdated technology with new Chromebooks, iPads, laptops, and other devices, is a critical undertaking for K-12 schools. This blog post will guide K-12 District IT directors on when and how to refresh student devices, highlighting the benefits, the ideal timing, and the strategies to make the process smooth and efficient.

Why Refresh Student Devices?

  1. Access to Latest Features: Embracing device refresh allows students and educators to take advantage of the latest features and capabilities available on newer hardware. This translates into a more engaging and productive learning environment.

  1. Leverage Residual Value: When you refresh devices in a timely manner, you can leverage the residual value of your current devices. Selling or repurposing older devices can help fund the purchase of newer, more advanced technology.

  1. Enhanced Productivity and User Experience: Up-to-date devices run more smoothly, offering better performance and a more user-friendly experience for both teachers and students. This, in turn, supports increased productivity and creativity in the classroom.

When Is the Best Time to Refresh Student Devices?

The timing of a device refresh is a critical consideration. Several factors should guide your decision:

  1. Budget Cycles: Your school district’s budget cycle plays a significant role in determining when to refresh devices. Align the device refresh with your budgeting calendar to ensure you have the necessary funds to purchase new technology.

  1. Tech Upgrade Cycles: Keep an eye on the technology industry’s upgrade cycles. This allows you to choose the right moment when new devices are available and affordable.

  1. Academic Calendar: One of the most popular times to initiate a device refresh is during the summer break. This timing offers several advantages:
    • Minimal Disruption: Refreshing devices during the summer break minimizes disruptions to the learning process during the school year. It allows teachers and students to return to fully operational classrooms in the fall.
    • Time for Troubleshooting: During the summer, IT departments have the time and space to troubleshoot new devices, update software and security systems, and perform other necessary maintenance tasks without interfering with classroom instruction.
    • Optimal Preparation: Teachers can become familiar with the new technology and incorporate it into their lesson plans before students return.
    • Flexible Scheduling: Summer break provides a flexible schedule for the deployment of new devices, ensuring a smooth transition.

Let Lexicon Refresh Your Student Devices

We have reconfigured our “Summer” Services to reflect our customers’ preferred use for secure storage of a portion of their device fleet, or collection, repair, and redeployment of devices moving between grade levels. While primarily used in the summer months, these device storage and upkeep services are available to districts year-round.

  1. Device Pickup: We understand the importance of a hassle-free process. Our Lexicon drivers come to you to pick up devices from each school, making the transition as smooth as possible.
  2. Device Cleaning & Maintenance: All devices undergo thorough cleaning and inspection to identify any reported or unreported issues. Quality-assurance checks are performed before storing devices for the summer.
  3. Device Reconfiguration: If requested, we perform device reconfiguration and test all devices. Again, a quality-assurance check is conducted before storage.
  4. Secure Storage: Rest assured, all devices are securely stored on-site in our 75,000 square foot facility just outside of Atlanta.
  5. Customized Deployment: We offer a range of services, including asset tagging, laser etching, performance testing, friendly packaging, asset data management, and custom distribution to schools, classrooms, and students. This ensures you’re ready to start the new year with minimal hassle and maximum efficiency.


In the fast-paced world of educational technology, timely device refreshes are essential to providing K-12 students with the best possible learning experience. By embracing the benefits of device refresh, carefully timing the process, and partnering with experts who offer comprehensive solutions, K-12 District IT directors can ensure that their students have access to the latest technology, setting the stage for enhanced productivity and an enriched educational experience. Device refreshes are not just about upgrading hardware; they are about investing in the future of education.

Lexicon Tech Solutions: Keeping Devices Alive For Your K-12 Schools

Established as an industry leader in technology solutions for K-12 schools, Lexicon takes the burden of maintenance, repair, and device management off of educational institutions’ shoulders, letting them shift their focus on harnessing technology for an enhanced learning environment. Lexicon offers an extensive range of services, including but not limited to, ordering and deployment services through the AlwaysLearning™ program. Reach out with questions or for a quote on refresh services or any repair or maintenance for your K-12 devices.

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